A Day in the Life of an Admissions Officer — Powered by TruEnroll
Dev Srivastava
Dec 12, 2025
Picture this: It’s the start of admissions season. You sit down at your desk with coffee in hand, open your CRM, and… there they are. Hundreds of international applications waiting to be reviewed. In the past, this might have meant hours spent opening PDFs, typing grades into spreadsheets, double-checking equivalency charts, and hunting down missing documents. Today, it’s different — because you have TruEnroll working with you. You open your dashboard, and instead of a mountain of PDFs, you see a clean, organized queue. TruEnroll has already done the heavy lifting — and now it’s time to review candidates one by one.
Picture this: It’s the start of admissions season. You sit down at your desk with coffee in hand, open your CRM, and… there they are. Hundreds of international applications waiting to be reviewed. In the past, this might have meant hours spent opening PDFs, typing grades into spreadsheets, double-checking equivalency charts, and hunting down missing documents. Today, it’s different — because you have TruEnroll working with you. You open your dashboard, and instead of a mountain of PDFs, you see a clean, organized queue. TruEnroll has already done the heavy lifting — and now it’s time to review candidates one by one.
Classification — Order from Chaos
The candidate’s submission arrives with a mix of transcripts, degree certificates, letters and ID documents. TruEnroll instantly sorts and classifies them:
ID documents are separated.
Degree certificates and transcripts grouped by degree level (Bachelor’s, Master’s, etc.).
Recommendation letters, test scores, and other supporting documents are placed in their own category.
The tool relies on only the content of the pages for classification. They could be separate pdfs/images or a single merged pdf with all the documents, the tools parses the pages to intelligently classify the documents into the granular buckets. .No more digging through files or second-guessing whether the right documents are attached. What used to take minutes per file is now instant and you can start reviewing.
Red Flags First
Before you even start reviewing, TruEnroll shows you what needs attention:
Missing pages or mismatched dates are flagged.
Fraud detection flags tampered or incomplete files.
Accreditation scan verifies whether the institution and program were accredited at the time the student studied.
No surprises later — you know exactly what might require follow-up.
Classification — Order from Chaos
The candidate’s submission arrives with a mix of transcripts, degree certificates, letters and ID documents. TruEnroll instantly sorts and classifies them:
ID documents are separated.
Degree certificates and transcripts grouped by degree level (Bachelor’s, Master’s, etc.).
Recommendation letters, test scores, and other supporting documents are placed in their own category.
The tool relies on only the content of the pages for classification. They could be separate pdfs/images or a single merged pdf with all the documents, the tools parses the pages to intelligently classify the documents into the granular buckets. .No more digging through files or second-guessing whether the right documents are attached. What used to take minutes per file is now instant and you can start reviewing.
Red Flags First
Before you even start reviewing, TruEnroll shows you what needs attention:
Missing pages or mismatched dates are flagged.
Fraud detection flags tampered or incomplete files.
Accreditation scan verifies whether the institution and program were accredited at the time the student studied.
No surprises later — you know exactly what might require follow-up.
Extraction + Accreditation Review
Next, TruEnroll’s intelligent OCR takes over. With a single click, TruEnroll displays the extracted data side-by-side with the original document:
All the biographic and program details of the student are neatly structured
Every grade and course is extracted — whether typed, handwritten, or in another language.
Every extracted data field is highlighted on the transcript side-by side, so you can instantly verify accuracy with just a click.
Low-confidence OCR results are highlighted for you to double-check before approving.
Accreditation details are scanned from public sources across the globe - including ministry and regulator registries and public notices, news sources, and many others - giving you all the relevant information about the recognition of institution and program, flagging any issues and negative information.
CIP codes are assigned for reporting consistency.
This transparency makes the review process faster — and defensible.
Extraction + Accreditation Review
Next, TruEnroll’s intelligent OCR takes over. With a single click, TruEnroll displays the extracted data side-by-side with the original document:
All the biographic and program details of the student are neatly structured
Every grade and course is extracted — whether typed, handwritten, or in another language.
Every extracted data field is highlighted on the transcript side-by side, so you can instantly verify accuracy with just a click.
Low-confidence OCR results are highlighted for you to double-check before approving.
Accreditation details are scanned from public sources across the globe - including ministry and regulator registries and public notices, news sources, and many others - giving you all the relevant information about the recognition of institution and program, flagging any issues and negative information.
CIP codes are assigned for reporting consistency.
This transparency makes the review process faster — and defensible.
Equivalency at Your Fingertips
Once you’re satisfied with the extraction, TruEnroll applies the grading scale you’ve selected:
Choose from the extensive built-in country and university specific grading scales.
TruEnroll will intelligently recommend you a default scale but you can edit it or create and save new ones for reuse.
Course-by-course equivalencies and GPA are calculated automatically based on the chosen scale
Within moments, you see the US-equivalent grades, credits, and GPA mapped out — ready for decision-making.
Equivalency at Your Fingertips
Once you’re satisfied with the extraction, TruEnroll applies the grading scale you’ve selected:
Choose from the extensive built-in country and university specific grading scales.
TruEnroll will intelligently recommend you a default scale but you can edit it or create and save new ones for reuse.
Course-by-course equivalencies and GPA are calculated automatically based on the chosen scale
Within moments, you see the US-equivalent grades, credits, and GPA mapped out — ready for decision-making.
Report Generation
Finally, TruEnroll generates a polished, audit-ready evaluation report with:
An evaluation summary
A unique authenticity code for digital verification.
Course-by-course equivalencies.
Overall GPA.
Accreditation details.
Fraud or accreditation warnings (if any).
Equivalency scale used
You can export, share, or push it directly into your CRM — no manual upload required. And just like that, one candidate is done. You move on to the next with confidence, knowing the process will repeat seamlessly.
Report Generation
Finally, TruEnroll generates a polished, audit-ready evaluation report with:
An evaluation summary
A unique authenticity code for digital verification.
Course-by-course equivalencies.
Overall GPA.
Accreditation details.
Fraud or accreditation warnings (if any).
Equivalency scale used
You can export, share, or push it directly into your CRM — no manual upload required. And just like that, one candidate is done. You move on to the next with confidence, knowing the process will repeat seamlessly.
Why This Matters
Every candidate’s file flows through this same process: classification, red flags, extraction, equivalency, report. What once took hours now takes minutes — with full transparency and control for the admissions officer.
TruEnroll is built to:
Reduce turnaround times by up to 90%.
Enable 10x efficiency gains for admissions teams.
Minimize fraud risk with built-in checks and accreditation scans.
Keep every decision defensible, with complete traceability from grade to source document.
Experience TruEnroll in Action
Credential evaluation no longer needs to be a bottleneck. With TruEnroll, it becomes a streamlined, trusted process that frees admissions officers to focus on what really matters: selecting the best students for their institution.
Schedule a demo today to see how TruEnroll Co-Pilot can transform your admissions workflow.
Why This Matters
Every candidate’s file flows through this same process: classification, red flags, extraction, equivalency, report. What once took hours now takes minutes — with full transparency and control for the admissions officer.
TruEnroll is built to:
Reduce turnaround times by up to 90%.
Enable 10x efficiency gains for admissions teams.
Minimize fraud risk with built-in checks and accreditation scans.
Keep every decision defensible, with complete traceability from grade to source document.
Experience TruEnroll in Action
Credential evaluation no longer needs to be a bottleneck. With TruEnroll, it becomes a streamlined, trusted process that frees admissions officers to focus on what really matters: selecting the best students for their institution.
Schedule a demo today to see how TruEnroll Co-Pilot can transform your admissions workflow.